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🇩🇪 Zur Anleitung in Deutsch wechseln / Order Response (ORDR) →

Main functions

Transmission of order references for use in EDI response files and on paper delivery notes (cf. delivery note templates for warehouse delivery, direct delivery CH, direct delivery EU and marketplace direct delivery).
Transmission of the addresses of the parties involved: buyer and invoice address (PARTY_ROLE = buyer), seller (PARTY_ROLE = supplier) and delivery address (PARTY_ROLE = delivery). Optionally, a fourth party can be transmitted to transmit our customer number with you in the PARTY_ROLE = marketplace.
For the addresses, take into account the maximum number of characters and map into other address fields/lines where necessary.
Transmission of the goods recipient's language (../LANGUAGE)
The language specifies the communication language with the goods recipient and should be used for the paper delivery note and the communication with the end customer. Possible values are our four shop languages: ger, eng, fra, ita (acc. to ISO-639-2/B)
Transmission of order items and expected purchase prices (excl. VAT) for suppliers and sales prices (excl. VAT) for dealers.
If the transmitted price cannot be accepted, our purchasing department must be contacted.
Transmission of our estimated or desired arrival date per item (DELIVERY_END_DATE)
We provide the arrival date at the consignee, not the desired delivery date.

Info

Order references

Purchase order id (../ORDER_INFO/ORDER_ID)
- Identifies the purchase order between us and you and is expected on all EDI response documents from us and on the paper delivery note for deliveries back to our warehouses.
Sales order id (../ORDER_INFO/CUSTOMER_ORDER_REFERENCE/ORDER_ID)
- Only provided for direct deliveries (UDX.DG.DELIVERY_TYPE = direct_delivery) to end customers.
- Identifies the sales order to the end customer and is displayed to him in our shop.
- Should appear on the paper delivery note for the end customer, but not in the EDI response documents.
Order reference of business end customer (../ORDER_INFO/UDX.DG.END_CUSTOMER_ORDER_REFERENCE)
- Only provided for direct deliveries (UDX.DG.DELIVERY_TYPE = direct_delivery) to business end customers.
- Should appear on the paper delivery note for the end customer, not in the EDI response documents.

Info

Arrival date (DELIVERY_DATE)

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No DELIVERY_DATE provided
- The item was transmitted without a stock or replenishment date (Data preparation Stage 1)
- Delivery should be made as soon as possible
- As soon as a delivery date is known, a delivery date update must take place (manually via CMI or via Order Response)
- If the item is "End of Life" (EOL), it must be cancelled (manually via CMI or via Supplier Cancel Notification)
DELIVERY_DATE type=”optional”
- The date corresponds to the calculated latest arrival date at the consignee's according to our calculated delivery time.
- Delivery should be made as soon as possible for the delivery time compliance.
- If the expected arrival date cannot be met, this must be communicated by means of a delivery date update (manually via CMI or Order Response)
DELIVERY_DATE type=”fixed” (dated order for warehouse deliveries)
- The date is identical for all items
- The delivery is expected exactly on this date
- This date must be confirmed in the Order Response

Info

Our commercial register and warehouse addresses incl. GLNs

CH (Digitec Galaxus AG):Commercial register address and bank details, Warehouse

EU (Galaxus Deutschland GmbH): Commercial register address and bank details, Warehouse

Info

Changes to the ORDP

Customisation of the ORDP format or the element names is not possible. The only fields that can be freely selected/filled with a fixed (always the same) value are the PARTY_ID with the PARTY_ROLE marketplace and the PARTY_ID of type=gln in the PARTY_ROLE supplier.
For direct deliveries to end customers, their e-mail addresses are never transmitted, with the exception of orders for non-physical products such as warranty extensions or e-licences.

Documentation

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title	Schema

Example files Order Placement (ORDP)

XML Element	Sample values	Data type [maxLength]	M/C/S	Description
ORDER	-	-	Must	See Namespaces regarding the correct usage of namespaces.
ORDER_HEADER	-	-	Must
CONTROL_INFO	-	-	Must
GENERATION_DATE	2017-09-22T15:42:57	dtDATETIME	Must	Order placement date
ORDER_INFO	-	-	Must
ORDER_ID	9316271	dtSTRING[250]	Must	Galaxus purchase order ID
ORDER_DATE	2017-09-22T15:30:33	dtDATETIME	Must	Date of order entry at Digitec Galaxus
LANGUAGE	ger, eng, fra, ita	dtLANG BMEcat NS	Must	Language of end customer according to ISO-639-2/B, must be used on paper delivery notes and in RESPONSECOMMENTs.
PARTIES	-	-	Must
PARTY	-	-	Must
PARTY_ID	2045638, 7640151820008 CH, DE, AT (marketplace)	dtSTRING[250] BMEcat NS	Must	type="buyer_specific" is the- Galaxus internal customer ID, except with the PARTY_ROLE = marketplace where this can be a value chosen from your side for example our customer number with you type="gln" ist the GLN number (also known as ILN) of the commercial register address or of the warehouse address. Only transmitted if available Warehouse deliveries For PARTY_ROLE = marketplace and UDX.DG.DELIVERY_TYPE = warehouse_delivery PARTY_ID corresponds to COUNTRY_CODED of PARTY_ROLE = buyer (CH for Switzerland or DE for the whole EU) Direct deliveries (dealer & supplier) If PARTY_ROLE = marketplace and UDX.DG.DELIVERY_TYPE = direct_delivery, PARTY_ID corresponds to the country of the sales portal (ISO 3166-2)
PARTY_ROLE	buyer, supplier, delivery, marketplace	dtSTRING[20]	Must	Four PARTY_ROLES are possible: buyer supplier delivery (Goods recipient) marketplace With suppliers, the buyer is always Digitec Galaxus AG With merchants, the buyer is always the end customer
ADDRESS	-	-	Must	For a suggestion on address mapping cf. also Order address mapping
NAME	Mustermann GmbH	dtMLSTRING[50] BMEcat NS	Can *	Company name * = Either company name or first name and surname are mandatory For EU-Hub Partners we always transmit Galaxus Deutschland GmbH here (also for private customers) here with the PARTY_ROLE = delivery For deliveries to our warehouses we state either Digitec Galaxus AG or Galaxus Deutschland GmbH here Also compare Example files Order placment
NAME2	Ulla Mustermann	dtMLSTRING[50] BMEcat NS	Can	For the attention of
NAME3	Block A	dtMLSTRING[50] BMEcat NS	Can	Building
DEPARTMENT	Accounting	dtMLSTRING[50] BMEcat NS	Can	Department
CONTACT_DETAILS	-	-	Can
TITLE	Mr., Ms.	dtMLSTRING[20] BMEcat NS	Can	Salutation Will be transmitted differently depending on the language of the client
FIRST_NAME	Ulla	dtMLSTRING[50] BMEcat NS	Can *	First name * = Either company name or first name and surname are mandatory
CONTACT_NAME	Mustermann	dtMLSTRING[50] BMEcat NS	Can *	Last name * = Either company name or first name and surname are mandatory
STREET	Musterstrasse 200b	dtMLSTRING[50] BMEcat NS	Can	Street incl. No.
ZIP	8000	dtMLSTRING[20] BMEcat NS	Must	ZIP code of address or post office box
BOXNO	7	dtMLSTRING[20] BMEcat NS	Can	P.O. Box number The text P.O. Box must be added to the address label
CITY	Zürich	dtMLSTRING[50] BMEcat NS	Must	City
COUNTRY	Schweiz	dtMLSTRING[50] BMEcat NS	Must	Country – submitted in German only. Possible values are for example Schweiz, Deutschland and Liechtenstein
COUNTRY_CODED	CH	dtCOUNTRIES BMEcat NS	Must	Country code according ISO 3166-1 ALPHA-2 Possible values are for example CH, DE, AT and LI
PHONE	0448447700	dtMLSTRING[50] BMEcat NS	Can	Phone number
EMAIL	spmpartnerresponses@digitecgalaxus.ch	dtSTRING[255] BMEcat NS	Must	Galaxus Email Address (hardcoded) Please do not send any emails to this address, the mailbox is not maintained
VAT_ID	CHE-109.049.266	dtMLSTRING[50] BMEcat NS	Can	Currently, the VAT_ID of our commercial register address is only displayed in the PARTY_ROLE buyer for supplier orders.
CUSTOMER_ORDER_REFERENCE	-	-	Can	Only transmitted for direct deliveries to end customers
ORDER_ID	10515922	dtSTRING[250]	Can	End customer Galaxus order number. Must be printed on the paper delivery note for direct deliveries.
ORDER_PARTIES_REFERENCE	-	-	Must
BUYER_IDREF	2045638	dtSTRING[250] BMEcat NS	Must	Galaxus internal customer ID
SUPPLIER_IDREF	1928008	dtSTRING[250] BMEcat NS	Must	Galaxus internal partner ID
CURRENCY	CHF	dtCURRENCIES BMEcat NS	Must	Transaction currency according to ISO 4217:1995
HEADER_UDX	-	udxHEADER	Must
UDX.DG.CUSTOMER_TYPE	private_customer	dtSTRING[250]	Must	Customer type: private_customer = private customer company = company A company name or first and last name can exist for both private_customer and business_customer.
UDX.DG.DELIVERY_TYPE	direct_delivery	dtSTRING[250]	Must	Delivery type: direct_delivery = direct delivery warehouse_delivery = warehouse delivery
UDX.DG.SATURDAY_DELIVERY_ALLOWED	true, false	dtBOOLEAN	Can	Only transmitted with direct_delivery. true = Saturday delivery allowed, delivery from Monday to Saturday if possible. false = Saturday delivery not allowed, no delivery on Saturday. For orders in the EU-Zone (e.g. Germany) we transmit always false. Therefor please ignore this and deliver from Monday to Saturday.
UDX.DG.IS_COLLECTIVE_ORDER	true, false	dtBOOLEAN	Must	true = Collective order false = No collective order Internal field with no relevance for order processing.
UDX.DG.END_CUSTOMER_ORDER_REFERENCE	A362799	dtSTRING[150]	Can	Order reference of business end customers (max. 150 characters). Must be clearly visible on the paper delivery note.
UDX.DG.PHYSICAL_DELIVERY_NOTE_REQUIRED	false, true	dtBOOLEAN	Must	true = Delivery must contain a paper delivery note false = Delivery must not contain a paper delivery note 🌲 use this information to rescue some trees and reduce the CO₂ footprint. If you can not differantiate you must always add a paper delivery note to your deliveries.
ORDER_ITEM_LIST	-	-	Must
ORDER_ITEM	-	-	Must
LINE_ITEM_ID	1	dtSTRING[50]	Must	Continuous document line numbering, starting at «1». Is not needed in the answer documents.
PRODUCT_ID	-	-	Must	At least 2 of the following 3 IDs will be sent
SUPPLIER_PID	A375-129	dtSTRING[32] BMEcat NS	Must	Partner specific item number (ProviderKey) from Data Preparation Stage 1
INTERNATIONAL_PID	09783404175109	dtSTRING[14] BMEcat NS	Can	GTIN-14 from Data Preparation Stage 1 GTIN-8,-12,-13 are converterd to GTIN-14 on our end by adding leading zeroes
BUYER_PID	6406567	dtSTRING[50] BMEcat NS	Must	Galaxus internal product ID
DESCRIPTION_SHORT	Fingerring, Herr der Ringe	dtMLSTRING[150] BMEcat NS	Must	Galaxus internal product name (without brand)
QUANTITY	2	dtNUMBER	Must	Item Position quantity
ORDER_UNIT	C62	dtPUNIT[2] BMEcat NS	Must	Always C62 (hardcoded), unit = piece
PRODUCT_PRICE_FIX	-	-	Must
PRICE_AMOUNT	12.59	dtNUMBER BMEcat NS	Must	Unit price excl. VAT PurchasePriceExclVat / SalesPriceExclVat from Data Preparation Stage 1
TAX_DETAILS_FIX	-	-	Must
TAX_AMOUNT	0.97	dtNUMBER	Must	VAT amount
PRICE_LINE_AMOUNT	25.18	dtNUMBER	Must	Unit Price excl. VAT * quantity
DELIVERY_DATE	-	-	Can	See the introduction for the explanation of the different type attributes.
DELIVERY_START_DATE	2020-11-30T00:00:00	dtDATETIME	Can	Arrival date at delivery address
DELIVERY_END_DATE	2020-11-30T00:00:00	dtDATETIME	Can	Arrival date at delivery address
ORDER_SUMMARY	-	-	Must
TOTAL_ITEM_NUM	2	dtCOUNT	Must	Sum of all QUANTITYs
TOTAL_AMOUNT	25.18	dtNUMBER	Must	Sum of all Price Line Amounts excl. VAT

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