Invoice INVO

🇩🇪 Zur Anleitung in Deutsch wechseln / Supplier Cancel Notification (EOLN) →

Main functions

Transmission of the invoice reference and any payment references such as the QR IBAN and the QR reference number for QR invoices in CH.
Orderly clearing of the delivered items with all SHOULD elements, so that they fulfil the given rules of invoicing:
1. Rules of invoicing in CH
2. Rules of invoicing in the EU

Delivery costs and delivery insurance may not be charged within the items (INVOICE_ITEMs), but must be charged separately in the ALLOW_OR_CHARGE block.
No credit notes or negative amounts can be transmitted via the INVO this is done manually as a PDF by e-mail also compare:
- Digitec Galaxus AG (CH) - Credit note
- Galaxus Deutschland GmbH (EU) - Credit note
Since the after sales processes are handled manually, no EDI INVOs may be sent for them → these lead to an import error for us and must therefore be prevented on the basis of the document type at your end. See also:
- Digitec Galaxus AG (CH) - After Sales
- Galaxus Deutschland GmbH (EU) - After Sales

Collective invoices

It is possible to transmit one invoice for several orders (collective invoice). For this purpose, the Galaxus purchase order number must be sent in the ORDER_ID element within the items (INVOICE_ITEM/ORDER_REFERENCE).

Fees/discounts

Prepaid recycling fees (vRG in CH, in EU WEEE) other fees or item discounts must be included in the PRICE_AMOUNTs of the items. The PRICE_AMOUNTs must correspond to the purchase prices (incl. fees excl. VAT) that are provided to us in the product data feeds in the PurchasePriceExclVat column, which we also use to order in the ORDP.

Documentation

Schema

Example file

<?xml version="1.0" encoding="utf-8"?>
<INVOICE xmlns:xsd="http://www.w3.org/2001/XMLSchema" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns="http://www.opentrans.org/XMLSchema/2.1" version="2.1">
	<INVOICE_HEADER>
		<CONTROL_INFO>
			<GENERATION_DATE>2017-10-09T03:26:39</GENERATION_DATE>
		</CONTROL_INFO>
		<INVOICE_INFO>
			<INVOICE_ID>65496816584</INVOICE_ID>
			<INVOICE_DATE>2017-10-09T03:26:39</INVOICE_DATE>
			<DELIVERYNOTE_ID>11720161201040841</DELIVERYNOTE_ID>
			<DELIVERY_DATE>
				<DELIVERY_START_DATE>2017-10-11</DELIVERY_START_DATE>
				<DELIVERY_END_DATE>2017-10-11</DELIVERY_END_DATE>
			</DELIVERY_DATE>
			<PARTIES>
				<PARTY>
					<PARTY_ROLE>buyer</PARTY_ROLE>
					<ADDRESS>
						<NAME xmlns="http://www.bmecat.org/bmecat/2005">Digitec Galaxus AG</NAME>
						<STREET xmlns="http://www.bmecat.org/bmecat/2005">Pfingsweidstrasse 60b</STREET>
						<ZIP xmlns="http://www.bmecat.org/bmecat/2005">8005</ZIP>
						<CITY xmlns="http://www.bmecat.org/bmecat/2005">Zürich</CITY>
						<COUNTRY xmlns="http://www.bmecat.org/bmecat/2005">Schweiz</COUNTRY>
					</ADDRESS>
				</PARTY>
				<PARTY>
					<PARTY_ROLE>invoice_issuer</PARTY_ROLE>
					<ADDRESS>
						<NAME xmlns="http://www.bmecat.org/bmecat/2005">Supplier company name</NAME>
						<STREET xmlns="http://www.bmecat.org/bmecat/2005">Supplier street</STREET>
						<ZIP xmlns="http://www.bmecat.org/bmecat/2005">8000</ZIP>
						<CITY xmlns="http://www.bmecat.org/bmecat/2005">Supplier city</CITY>
						<COUNTRY xmlns="http://www.bmecat.org/bmecat/2005">Schweiz</COUNTRY>
						<VAT_ID xmlns="http://www.bmecat.org/bmecat/2005">CHE-123.456.789 MWST</VAT_ID>
					</ADDRESS>
				</PARTY>
				<PARTY>
					<PARTY_ROLE>delivery</PARTY_ROLE>
					<ADDRESS>
						<NAME xmlns="http://www.bmecat.org/bmecat/2005">Mustermann GmbH</NAME>
						<NAME2 xmlns="http://www.bmecat.org/bmecat/2005">Ulla Mustermann</NAME2>
						<CONTACT_DETAILS>
							<CONTACT_NAME xmlns="http://www.bmecat.org/bmecat/2005">Mustermann</CONTACT_NAME>
							<FIRST_NAME xmlns="http://www.bmecat.org/bmecat/2005">Ulla</FIRST_NAME>
						</CONTACT_DETAILS>
						<STREET xmlns="http://www.bmecat.org/bmecat/2005">Musterstrasse 200b</STREET>
						<ZIP xmlns="http://www.bmecat.org/bmecat/2005">8000</ZIP>
						<ZIPBOX xmlns="http://www.bmecat.org/bmecat/2005">7</ZIPBOX>
						<CITY xmlns="http://www.bmecat.org/bmecat/2005">Zürich</CITY>
						<COUNTRY xmlns="http://www.bmecat.org/bmecat/2005">Schweiz</COUNTRY>
					</ADDRESS>
				</PARTY>
			</PARTIES>
			<REMARKS type="qrr">949643000000081595108367731</REMARKS>
			<REMARKS type="qriban">CH1230808001234567890</REMARKS>
			<CURRENCY xmlns="http://www.bmecat.org/bmecat/2005">CHF</CURRENCY>
		</INVOICE_INFO>
		<ORDER_HISTORY>
			<ORDER_ID>14609982</ORDER_ID>
			<SUPPLIER_ORDER_ID>B2393234</SUPPLIER_ORDER_ID>
		</ORDER_HISTORY>
	</INVOICE_HEADER>
	<INVOICE_ITEM_LIST>
		<INVOICE_ITEM>
			<PRODUCT_ID>
				<SUPPLIER_PID xmlns="http://www.bmecat.org/bmecat/2005">26355917130453</SUPPLIER_PID>
				<INTERNATIONAL_PID xmlns="http://www.bmecat.org/bmecat/2005">05052197017458</INTERNATIONAL_PID>
				<BUYER_PID xmlns="http://www.bmecat.org/bmecat/2005">5952921</BUYER_PID>
			</PRODUCT_ID>
			<QUANTITY>2</QUANTITY>
			<PRODUCT_PRICE_FIX>
				<PRICE_AMOUNT xmlns="http://www.bmecat.org/bmecat/2005">31.3</PRICE_AMOUNT>
				<TAX_DETAILS_FIX>
					<TAX xmlns="http://www.bmecat.org/bmecat/2005">0.077</TAX>
					<TAX_AMOUNT>4.82</TAX_AMOUNT>
				</TAX_DETAILS_FIX>
			</PRODUCT_PRICE_FIX>
			<PRICE_LINE_AMOUNT>62.6</PRICE_LINE_AMOUNT>
			<ORDER_REFERENCE>
				<ORDER_ID>14609982</ORDER_ID>
			</ORDER_REFERENCE>
			<DELIVERY_REFERENCE>
				<DELIVERYNOTE_ID>11720161201040841</DELIVERYNOTE_ID>
				<DELIVERY_DATE>
					<DELIVERY_START_DATE>2017-10-11</DELIVERY_START_DATE>
					<DELIVERY_END_DATE>2017-10-11</DELIVERY_END_DATE>
				</DELIVERY_DATE>
			</DELIVERY_REFERENCE>
		</INVOICE_ITEM>
	</INVOICE_ITEM_LIST>
	<INVOICE_SUMMARY>
		<NET_VALUE_GOODS>62.6</NET_VALUE_GOODS>
		<TOTAL_AMOUNT>78.20</TOTAL_AMOUNT>
		<ALLOW_OR_CHARGES_FIX>
			<ALLOW_OR_CHARGE type="surcharge">
				<ALLOW_OR_CHARGE_TYPE>freight</ALLOW_OR_CHARGE_TYPE>
				<ALLOW_OR_CHARGE_VALUE>
					<AOC_MONETARY_AMOUNT>10</AOC_MONETARY_AMOUNT>
				</ALLOW_OR_CHARGE_VALUE>
			</ALLOW_OR_CHARGE>
			<ALLOW_OR_CHARGES_TOTAL_AMOUNT>10</ALLOW_OR_CHARGES_TOTAL_AMOUNT>
		</ALLOW_OR_CHARGES_FIX>
		<TOTAL_TAX>
			<TAX_DETAILS_FIX>
				<TAX xmlns="http://www.bmecat.org/bmecat/2005">0.077</TAX>
				<TAX_AMOUNT>5.59</TAX_AMOUNT>
			</TAX_DETAILS_FIX>
		</TOTAL_TAX>
	</INVOICE_SUMMARY>
</INVOICE>

XML Element	Sample values	Data type [maxLength]	M/C/S	Description
INVOICE	-	-	Must	See Namespaces regarding the correct usage of namespaces.
INVOICE_HEADER	-	-	Must
CONTROL_INFO	-	-	Can
GENERATION_DATE	2017-10-09T03:26:39	dtDATETIME	Can	Document creation timestamp
INVOICE_INFO	-	-	Must
INVOICE_ID	65496816584	dtSTRING[250]	Must	Unique Invoice no.
INVOICE_DATE	2017-10-09T03:26:39	dtDATETIME	Must	Invoice date
DELIVERYNOTE_ID	11720161201040841	dtSTRING[250]	Should	Delivery note reference number (if identical with all invoice positions)
DELIVERY_DATE	-	-	Should	Delivery date (if identical with all invoice positions)
DELIVERY_START_DATE	2017-10-11	dtDATETIME	Should	Estimated delivery date, please provide an exact date where DELIVERY_START_DATE = DELIVERY_END_DATE
DELIVERY_END_DATE	2017-10-11	dtDATETIME	Should	Estimated delivery date, please provide an exact date with the same value as in DELIVERY_START_DATE
PARTIES	-	-	Must
PARTY	-	-	Must
PARTY_ROLE	buyer, invoice_issuer	dtSTRING[20]	Must	Three PARTY_ROLES are possible: buyer invoice_issuer delivery (Goods recipient)
ADDRESS	-	-	Must	The element ADDRESS in the PARTY_ROLE delivery must be present, even without any sub-elements.
NAME	Digitec Galaxus AG, Supplier GmbH	dtMLSTRING[50] BMEcat NS	Should	Private customer: full name Business customer: company name
NAME2	Ulla Mustermann	dtMLSTRING[50] BMEcat NS	Should	Contact person for business customer
CONTACT_DETAILS	-	-	Should	Must be equivalent with the CONTACT_DETAILS in our order
CONTACT_NAME	Mustermann	dtMLSTRING[50] BMEcat NS	Should	last name of the delivery reference person
FIRST_NAME	Ulla	dtMLSTRING[50] BMEcat NS	Should	First name of the delivery reference person
STREET	Accounting, Pfingstweidstrasse 60b	dtMLSTRING[50] BMEcat NS	Should	Street incl. No.
ZIP	8005	dtMLSTRING[20] BMEcat NS	Should	ZIP code
ZIPBOX	7	dtMLSTRING[20] BMEcat NS	Should	ZIP Box
CITY	Zürich	dtMLSTRING[50] BMEcat NS	Should	City
COUNTRY	Schweiz	dtMLSTRING[50] BMEcat NS	Should	Country – only submitted in German
VAT_ID	CHE-123.456.789 MWST	dtSTRING[50] BMEcat NS	Should	Company identification number (UID) sales tax identification number (USt-ID) in Germany
REMARKS type="qrr"	949643000000081595108367731	typeMLSTRING64000[27]	Can	Only for payment transactions in CH QR reference number for QR invoices (Total of 27 characters) Also compare payment standards p. 13 and 53
REMARKS type="qriban"	CH1230808001234567890	typeMLSTRING64000[21]	Can	Only for payment transactions in CH QR-IBAN for QR invoices
REMARKS type="scor"	RF18000000000539007547034	typeMLSTRING64000[25]	Can	For international payment transactions Structured Creditor Reference (SCOR) acording to ISO 11649 Cannot be used in combination with QR-IBAN cf. also payment standards p. 35 and 47
CURRENCY	CHF	dtCURRENCIES[3] BMEcat NS	Must	Transaction currency according to ISO 4217:1995
ORDER_HISTORY	-	-	Must*	* Mandatory if ALLOW_OR_CHARGES_FIX is used.
ORDER_ID	14609982	dtSTRING[250]	Must*	Galaxus purchase Order ID of the ORDP
SUPPLIER_ORDER_ID	B2393234	dtSTRING[250]	Can	Order ID from your ERP
INVOICE_ITEM_LIST	-	-	Must
INVOICE_ITEM	-	-	Must
PRODUCT_ID	-	-	Must	If possible do always send all three sub-elements SUPPLIER_PID, INTERNATIONAL_PID und BUYER_PID
SUPPLIER_PID	26355917130453	dtSTRING[32] BMEcat NS	Must	Partner product key
INTERNATIONAL_PID	05052197017458	dtSTRING[14] BMEcat NS	Can	GTIN-14 with leading zeros
BUYER_PID	5952921	dtSTRING[50] BMEcat NS	Can	Galaxus internal product ID
QUANTITY	2	dtNUMBER	Must	Item position quantity
PRODUCT_PRICE_FIX	-	-	Must
PRICE_AMOUNT	31.3	dtNUMBER BMEcat NS	Must	Unit price excl. VAT. plus eventual recycling fees (e.g. vRG / WEEE) or rebates
TAX_DETAILS_FIX	-	-	Must
TAX	0.077	dtNUMBER BMEcat NS	Must	VAT-rate as decimal number
TAX_AMOUNT	4.82	dtNUMBER	Should	VAT amount * quantity
PRICE_LINE_AMOUNT	62.6	dtNUMBER	Must	Net price for position: Quantity * Unit Price excl. VAT plus eventual recycling fees (e.g. vRG / WEEE) or rebates = QUANTITY * PRICE_AMOUNT
ORDER_REFERENCE	-	-	Must
ORDER_ID	14609982	dtSTRING[250]	Must	Galaxus Purchase Order ID
DELIVERY_REFERENCE	-	-	Should
DELIVERYNOTE_ID	11720161201040841	dtSTRING[250]	Should	Delivery note reference number (must be present, if not already mentioned in INVOICE_INFO, if not identical with all invoice positions)
DELIVERY_DATE	-	-	Should	Delivery date (must be present, if not already mentioned in INVOICE_INFO, if not identical with all invoice positions)
DELIVERY_START_DATE	2017-10-11	dtDATETIME	Should	Estimated arrival date, if possible please provide an exact date where DELIVERY_START_DATE = DELIVERY_END_DATE
DELIVERY_END_DATE	2017-10-11	dtDATETIME	Should	Estimated arrival date, please provide an exact date with the same value as in DELIVERY_START_DATE
INVOICE_SUMMARY	-	-	Must
NET_VALUE_GOODS	62.6	dtNUMBER	Must	Total net sum of invoice for all positions excl. VAT. without additional fees (freight, recycling fees etc.)
TOTAL_AMOUNT	78.20	dtNUMBER	Must	Invoice Total - Sum of all Price Line Amounts and additional fees (freight, recycling fees etc.) incl. VAT
ALLOW_OR_CHARGES_FIX	-	-	Can	Block for delivery charges / surcharges
ALLOW_OR_CHARGE	-	-	Can	Only the type="surcharge" for surcharges added to the invoice can be used.
ALLOW_OR_CHARGE_TYPE	freight	dtSTRING[30]	Can	Allowed values (in lower case) are: · express · freight · handling · insurance · small_order Recycling fees must be included in the purchase price PRICE_AMOUNT in each position.
ALLOW_OR_CHARGE_VALUE	-	-	Can
AOC_MONETARY_AMOUNT	10	dtFLOAT	Can	The surcharge is specified by an absolute value excl. VAT. The currency of this value corresponds to the currency of the product price.
ALLOW_OR_CHARGES_TOTAL_AMOUNT	10	dtFLOAT	Can	Sum of all surcharges. Within the calculation, all surcharges are considered, which contain a money amount in ALLOW_OR_CHARGE_VALUE/AOC_MONETARY_AMOUNT
TOTAL_TAX	-	-	Should
TAX_DETAILS_FIX	-	-	Should	This element an its child-elements are iterated, if INVOICE_ITEMs with different VAT rates are present.
TAX	0.077	dtNUMBER BMEcat NS	Should	VAT rate
TAX_AMOUNT	5.59	dtNUMBER	Should	VAT amount of all of all positions and fees (freight, recycling fees etc.)

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