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Main functions

  1. Transmission of the invoice reference and any payment references such as the QR IBAN and the QR reference number for QR invoices in CH.

  2. Orderly clearing of the delivered items with all SHOULD elements, so that they fulfil the given rules of invoicing:

    1. Rules of invoicing in CH

    2. Rules of invoicing in the EU

Note
Info

Collective invoices

It is possible to transmit one invoice for several orders (collective invoice). For this purpose, the Galaxus purchase order number must be sent in the ORDER_ID element within the items (INVOICE_ITEM/ORDER_REFERENCE).

Info

Fees/discounts

Prepaid recycling fees (vRG in CH, in EU WEEE) other fees or item discounts must be included in the PRICE_AMOUNTs of the items. The PRICE_AMOUNTs must correspond to the purchase prices (incl. fees excl. VAT) that are provided to us in the product data feeds in the PurchasePriceExclVat column, which we also use to order in the ORDP.

Documentation

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titleSchema
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function

VAT-compliant electronic invoicing.

Note

Note

Credit notes cannot be handled via Invoice, see:

Info

Fees/Discounts

Fees and item discounts (e.g. vRG, VOC, WEEE) must be included in the item prices (excl. VAT) and correspond to the prices in the product data feed.

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VAT compliance (reference to delivery)

  • The delivery must be referenced either by delivery note reference (DELIVERYNOTE_ID) or delivery date (DELIVERY_DATE).

  • This can be done in the header or on item level (for collective invoice)

Image Added

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titleExample file
Code Block
languagexml
<?xml version="1.0" encoding="utf-8"?>
<INVOICE xmlns:xsd="http://www.w3.org/2001/XMLSchema" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xmlns="http://www.opentrans.org/XMLSchema/2.1" version="2.1">
	<INVOICE_HEADER>
		<CONTROL_INFO>
			<GENERATION_DATE>2017-10-09T03:26:39</GENERATION_DATE>
		</CONTROL_INFO>
		<INVOICE_INFO>
			<INVOICE_ID>65496816584</INVOICE_ID>
			<INVOICE_DATE>2017-10-09T03:26:39</INVOICE_DATE>
			<DELIVERYNOTE_ID>11720161201040841</DELIVERYNOTE_ID>
			<DELIVERY_DATE>
				<DELIVERY_START_DATE>2017-10-11</DELIVERY_START_DATE>
				<DELIVERY_END_DATE>2017-10-11</DELIVERY_END_DATE>
			</DELIVERY_DATE>
			<PARTIES>
				<PARTY>
					<PARTY_ROLE>buyer</PARTY_ROLE>
					<ADDRESS>
						<NAME xmlns="http://www.bmecat.org/bmecat/2005">Digitec Galaxus AG</NAME>
						<STREET xmlns="http://www.bmecat.org/bmecat/2005">Pfingsweidstrasse 60b</STREET>
						<ZIP xmlns="http://www.bmecat.org/bmecat/2005">8005</ZIP>
						<CITY xmlns="http://www.bmecat.org/bmecat/2005">Zürich</CITY>
						<COUNTRY xmlns="http://www.bmecat.org/bmecat/2005">Schweiz</COUNTRY>
					</ADDRESS>
				</PARTY>
				<PARTY>
					<PARTY_ROLE>invoice_issuer</PARTY_ROLE>
					<ADDRESS>
						<NAME xmlns="http://www.bmecat.org/bmecat/2005">Supplier company name</NAME>
						<STREET xmlns="http://www.bmecat.org/bmecat/2005">Supplier street</STREET>
						<ZIP xmlns="http://www.bmecat.org/bmecat/2005">8000</ZIP>
						<CITY xmlns="http://www.bmecat.org/bmecat/2005">Supplier city</CITY>
						<COUNTRY xmlns="http://www.bmecat.org/bmecat/2005">Schweiz</COUNTRY>
						<VAT_ID xmlns="http://www.bmecat.org/bmecat/2005">CHE-123.456.789 MWST</VAT_ID>
					</ADDRESS>
				</PARTY>
				<PARTY>
					<PARTY_ROLE>delivery</PARTY_ROLE>
					<ADDRESS>
						<NAME xmlns="http://www.bmecat.org/bmecat/2005">Mustermann GmbH</NAME>
						<NAME2 xmlns="http://www.bmecat.org/bmecat/2005">Ulla Mustermann</NAME2>
						<CONTACT_DETAILS>
							<FIRST_NAME xmlns="http://www.bmecat.org/bmecat/2005">Ulla</FIRST_NAME>
							<CONTACT_NAME xmlns="http://www.bmecat.org/bmecat/2005">Mustermann</CONTACT_NAME>
						</CONTACT_DETAILS>
						<STREET xmlns="http://www.bmecat.org/bmecat/2005">Musterstrasse 200b</STREET>
						<ZIP xmlns="http://www.bmecat.org/bmecat/2005">8000</ZIP>
						<CITY xmlns="http://www.bmecat.org/bmecat/2005">Zürich</CITY>
						<COUNTRY xmlns="http://www.bmecat.org/bmecat/2005">Schweiz</COUNTRY>
					</ADDRESS>
				</PARTY>
			</PARTIES>
			<REMARKS type="qrr">949643000000081595108367731</REMARKS>
			<REMARKS type="qriban">CH1230808001234567890</REMARKS>
			<CURRENCY xmlns="http://www.bmecat.org/bmecat/2005">CHF</CURRENCY>
		</INVOICE_INFO>
		<ORDER_HISTORY>
			<ORDER_ID>14609982</ORDER_ID>
			<SUPPLIER_ORDER_ID>B2393234</SUPPLIER_ORDER_ID>
		</ORDER_HISTORY>
	</INVOICE_HEADER>
	<INVOICE_ITEM_LIST>
		<INVOICE_ITEM>
			<PRODUCT_ID>
				<SUPPLIER_PID xmlns="http://www.bmecat.org/bmecat/2005">26355917130453</SUPPLIER_PID>
				<INTERNATIONAL_PID xmlns="http://www.bmecat.org/bmecat/2005">05052197017458</INTERNATIONAL_PID>
				<BUYER_PID xmlns="http://www.bmecat.org/bmecat/2005">5952921</BUYER_PID>
			</PRODUCT_ID>
			<QUANTITY>2</QUANTITY>
			<PRODUCT_PRICE_FIX>
				<PRICE_AMOUNT xmlns="http://www.bmecat.org/bmecat/2005">31.3</PRICE_AMOUNT>
				<TAX_DETAILS_FIX>
					<TAX xmlns="http://www.bmecat.org/bmecat/2005">0.077</TAX>
					<TAX_AMOUNT>4.82</TAX_AMOUNT>
				</TAX_DETAILS_FIX>
			</PRODUCT_PRICE_FIX>
			<PRICE_LINE_AMOUNT>62.6</PRICE_LINE_AMOUNT>
			<ORDER_REFERENCE>
				<ORDER_ID>14609982</ORDER_ID>
			</ORDER_REFERENCE>
			<DELIVERY_REFERENCE>
				<DELIVERYNOTE_ID>11720161201040841</DELIVERYNOTE_ID>
				<DELIVERY_DATE>
					<DELIVERY_START_DATE>2017-10-11</DELIVERY_START_DATE>
					<DELIVERY_END_DATE>2017-10-11</DELIVERY_END_DATE>
				</DELIVERY_DATE>
			</DELIVERY_REFERENCE>
		</INVOICE_ITEM>
	</INVOICE_ITEM_LIST>
	<INVOICE_SUMMARY>
		<NET_VALUE_GOODS>62.6</NET_VALUE_GOODS>
		<TOTAL_AMOUNT>78.20</TOTAL_AMOUNT>
		<ALLOW_OR_CHARGES_FIX>
			<ALLOW_OR_CHARGE type="surcharge">
				<ALLOW_OR_CHARGE_TYPE>freight</ALLOW_OR_CHARGE_TYPE>
				<ALLOW_OR_CHARGE_VALUE>
					<AOC_MONETARY_AMOUNT>10</AOC_MONETARY_AMOUNT>
				</ALLOW_OR_CHARGE_VALUE>
			</ALLOW_OR_CHARGE>
			<ALLOW_OR_CHARGES_TOTAL_AMOUNT>10</ALLOW_OR_CHARGES_TOTAL_AMOUNT>
		</ALLOW_OR_CHARGES_FIX>
		<TOTAL_TAX>
			<TAX_DETAILS_FIX>
				<TAX xmlns="http://www.bmecat.org/bmecat/2005">0.077</TAX>
				<TAX_AMOUNT>5.59</TAX_AMOUNT>
			</TAX_DETAILS_FIX>
		</TOTAL_TAX>
	</INVOICE_SUMMARY>
</INVOICE>

ShouldShouldDelivery date (if identical with all invoice positionsShould *ShouldShould

Delivery note reference number
(must be present, if not already mentioned in INVOICE_INFO, if not identical with all invoice positions)

* = DELIVERYNOTE_ID or DELIVERY_DATE mandatory for VAT compliance
(warning) If not available, the invoice must be additionally transmitted by mail as PDFShould

Delivery date
(must be present, if not already mentioned in INVOICE_INFO, if not identical with all invoice positions)

* = DELIVERY_DATE or DELIVERYNOTE_ID mandatory for VAT compliance
(warning) If not available, the invoice must be additionally transmitted by mail as PDFEstimated arrival date, if possible please provide an exact date where DELIVERY_START_DATE = DELIVERY_END_DATE

XML Element

Sample values

Data type [maxLength]

M/C/S

Description

INVOICE

-

-

Must

See Namespaces regarding the correct usage of namespaces.

. INVOICE_HEADER

-

-

Must

. . CONTROL_INFO

-

-

Can

. . . GENERATION_DATE

2017-10-09T03:26:39

dtDATETIME

Can

Document creation timestamp

. . INVOICE_INFO

-

-

Must

. . . INVOICE_ID

65496816584

dtSTRING[250]

Must

Unique Invoice no.number

. . . INVOICE_DATE

2017-10-09T03:26:39

dtDATETIME

Must

Invoice date

. . . DELIVERYNOTE_ID

11720161201040841

dtSTRING[250]

Must *
(see ⚖️ Info)

Delivery note reference number (if identical with all invoice positions)

. . . DELIVERY_DATE

-

-

Must *

(see ⚖️ Info)

. . . . DELIVERY_START_DATE

2017-10-11

dtDATETIME

Should

Estimated delivery date, please provide an exact date where DELIVERY_START_DATE = DELIVERY_END_DATE

Must *
(see ⚖️ Info)

Delivery date

. . . . DELIVERY_END_DATE

2017-10-11

dtDATETIME

Should

Estimated delivery date, please provide an exact date with the same value as in DELIVERY_START_DATE

Must *
(see ⚖️ Info)

Delivery date

. . . PARTIES

-

-

Must

. . . . PARTY

-

-

Must

. . . . . PARTY_ROLE

buyer, invoice_issuer

dtSTRING[20]

Must

Three PARTY_ROLES are possible:]

Must

buyer
/ invoice_issuer
/ delivery (Goods recipient)

. . . . . ADDRESS

-

-

Must

The element ADDRESS in the  PARTY_ROLE delivery must be present, even without any sub-elements.

. . . . . . NAME

Mustermann GmbH

dtMLSTRING[50]

BMEcat NS

Should

Company name

. . . . . . NAME3

Block A

dtMLSTRING[50]

BMEcat NS

Should

Building

. . . . . . DEPARTMENT

Accounting

dtMLSTRING[50]

BMEcat NS

Should

Department

. . . . . . CONTACT_DETAILS

-

-

Can

 

. . . . . . . TITLE

Mr., Ms.

dtMLSTRING[20]

BMEcat NS

Should

Salutation

. . . . . . . FIRST_NAME

Ulla

dtMLSTRING[50]

BMEcat NS

Should

First name

. . . . . . . CONTACT_NAME

Mustermann

dtMLSTRING[50]

BMEcat NS

Should

Last name

. . . . . . STREET

Musterstrasse 200b

dtMLSTRING[50]

BMEcat NS

Should

Street incl. No.

. . . . . . ZIP

8000

dtMLSTRING[20]

BMEcat NS

Should

ZIP code of address or post office box

. . . . . . BOXNO

7

dtMLSTRING[20]

BMEcat NS

Should

P.O. Box number

. . . . . . CITY

Zürich

dtMLSTRING[50]

BMEcat NS

Should

City

. . . . . . COUNTRY

Schweiz

dtMLSTRING[50]

BMEcat NS

Should

Country

. . . . . . COUNTRY_CODED

CH, DE, AT

dtCOUNTRIES

BMEcat NS

Can

Country code according ISO 3166-1 ALPHA-2
Possible values are for example CH, DE, AT and LI

. . . . . . VAT_ID

CHE-123.456.789 MWST

dtSTRING[50]

BMEcat NS

Must

Company identification number (UID)
sales Sales tax identification number (USt-ID) in Germany

* = Required is mandatory for VAT compliance
(warning) If not available, the invoice must be additionally transmitted by mail as PDF

. . . REMARKS type="qrr"

949643000000081595108367731

typeMLSTRING64000[27]

Can

Only for payment transactions in CH
QR reference number for QR invoices
(Total of 27 characters)
Also compare payment standards p. 13 and 53

. . . REMARKS type="qriban"

CH1233000001234567890

typeMLSTRING64000[21]

Can

Only for payment transactions in CH
QR-IBAN for QR invoices (specific QR account of the bank only for incoming payments)
Requirement: QR-IID in the range 30000 - 31999 (positions 5-9)
See payment standard page 13: 2.11 QR-IBAN

. . . REMARKS type="scor"

RF18000000000539007547034

typeMLSTRING64000[25]

Can

For international payment transactions
Structured Creditor Reference (SCOR) acording to ISO 11649
(warning) Cannot be used in combination with QR-IBAN cf. also payment standards p. 35 and 47

. . . CURRENCY

CHF, EUR

dtCURRENCIES[3]

BMEcat NS

Must

Transaction currency according to ISO 4217:1995

. . ORDER_HISTORY

-

-

Must *

* = Mandatory if ALLOW_OR_CHARGES_FIX is used

. . . ORDER_ID

14609982

dtSTRING[25025]

Must *

Galaxus purchase Order ID of the ORDP Order Placement

. . . SUPPLIER_ORDER_ID

B2393234

dtSTRING[250]

Can

Order ID from your ERP

. INVOICE_ITEM_LIST

-

-

Must

. . INVOICE_ITEM

-

-

Must

. . . PRODUCT_ID-

-

Must

If possible do always send all three sub-elements SUPPLIER_PID, INTERNATIONAL_PID und BUYER_PID-

Must

. . . . SUPPLIER_PID

26355917130453

dtSTRING[32]

BMEcat NS

Must

Partner product key

. . . . INTERNATIONAL_PID

05052197017458

dtSTRING[14]

BMEcat NS

Should

GTIN-14 with leading zeros

. . . . BUYER_PID

5952921

dtSTRING[50]

BMEcat NS

Can

Galaxus internal product IDkey

. . . QUANTITY

2

dtNUMBER

Must

Item position quantity

. . . PRODUCT_PRICE_FIX

-

-

Must

. . . . PRICE_AMOUNT

31.3

dtNUMBER

BMEcat NS

Must

Unit price excl. VAT. plus eventual recycling fees (e.g. vRG / WEEE) or rebates

. . . . TAX_DETAILS_FIX

-

-

Must

. . . . . TAX

0.077, 0.19

dtNUMBER

BMEcat NS

Must

VAT-rate as decimal number

. . . . . TAX_AMOUNT

4.82

dtNUMBER

Should

VAT amount * quantity

. . . PRICE_LINE_AMOUNT

62.6

dtNUMBER

Must

Net price for position:
Quantity * Unit Price excl. VAT plus eventual recycling fees (e.g. vRG / WEEE) or rebates
= QUANTITY * PRICE_AMOUNT

. . . ORDER_REFERENCE

-

-

Must

. . . . ORDER_ID

14609982

dtSTRING[250]

Must

Galaxus Purchase Order ID

. . . DELIVERY_REFERENCE

-

-

Must *
(see ⚖️ Info)

. . . . DELIVERYNOTE_ID

11720161201040841

dtSTRING[250]

Must *


(see ⚖️ Info)

Delivery note reference

. . . . DELIVERY_DATE

-

-

Must *

(see ⚖️ Info)

. . . . . DELIVERY_START_DATE

2017-10-11

dtDATETIME

Should

Must *
(see ⚖️ Info)

Delivery date

. . . . . DELIVERY_END_DATE

2017-10-11

dtDATETIME

Should

Estimated arrival date, please provide an exact date with the same value as in DELIVERY_START_DATE

Must *
(see ⚖️ Info)

Delivery date

. INVOICE_SUMMARY

-

-

Must

. . NET_VALUE_GOODS

62.6

dtNUMBER

Must

Total net sum of invoice for all positions excl. VAT. without additional fees (freight, recycling fees etc.)

. . TOTAL_AMOUNT

78.20

dtNUMBER

Must

Invoice Total - Sum of all Price Line Amounts and additional fees (freight, recycling fees etc.) incl. VAT

. . ALLOW_OR_CHARGES_FIX

-

-

Can

Block for charging delivery charges fees / surcharges (according to the agreed delivery cost model)

. . . ALLOW_OR_CHARGE

-

-

Can

Only the type ="surcharge" «surcharge» for surcharges added to the invoice can be used (excl. VAT)

. . . . ALLOW_OR_CHARGE_TYPE

freight

dtSTRING[30]

Can

Allowed values (in lower case) are:·        

  • express

·        
  • freight

·        
  • handling

·        
  • insurance

·        
  • small_order

Recycling fees must be included in the  purchase the purchase price PRICE_AMOUNT in each position.

. . . . ALLOW_OR_CHARGE_VALUE

-

-

Can

. . . . . AOC_MONETARY_AMOUNT

10

dtFLOAT

Can

The surcharge is specified by an absolute value excl. VAT.
The currency of this value corresponds to the currency of the product price.

. . . ALLOW_OR_CHARGES_TOTAL_AMOUNT

10

dtFLOAT

Can

Sum of all surcharges.:

Within the calculation, all surcharges are considered, which contain a money amount in ALLOW_OR_CHARGE_VALUE/AOC_MONETARY_AMOUNT

. . TOTAL_TAX

-

-

Should

. . . TAX_DETAILS_FIX

-

-

Should

This element an its child-elements are iterated, if INVOICE_ITEMs with different VAT rates are present.

. . . . TAX

0.077, 0.19

dtNUMBER

BMEcat NS

Should

VAT rate

. . . . TAX_AMOUNT

5.59

dtNUMBER

Should

VAT amount of all of all positions and fees (freight, recycling fees etc.)