How is invoicing done in Switzerland??

Table of Contents

1 Fees for the merchant programme
2 Settlement of sales fee for sales and returns (marketplace settlement document)
3 Settlement of net amounts
4 Payout report
5 EU hub
6 Galaxus billing address

Fees for the merchant programme

Merchants don’t pay any basic fees or initial costs (except for the necessary techical connection, insofar as you have to make technical changes in your systems for the use of the marketplace). There are only variable costs within the scope of a so-called commission fee on your sold articles. This means that if you successfully sell products, the percentage fee is due. The amount of this fee is independent of the volumes sold via the marketplace and depends exclusively on the net sales price excluding VAT of the products you sell. All information on the marketplace fees for Switzerland can be found here: https://confdg.atlassian.net/l/cp/XWk6fT4u

Settlement of sales fee for sales and returns
(marketplace settlement document)

Galaxus issues a consolidated and VAT-compliant invoice for the sales fee on a monthly basis. The invoice includes the sales fees for sales that have taken place as well as accepted returns, which are totalled per day. The invoice is always sent between the 1st and 5th day of the following month. The terms of payment for merchants don’t apply. As the sales fees owed at the time of customer payment to Galaxus and the outstanding sales fees for accepted returns are virtually debited from the merchant's balance (net amounts of sales).

Example:

Settlement of net amounts

The amounts due to merchants (sales price - sales fee = net amount) are paid out automatically on a rolling basis and at daily, weekly or monthly intervals as a collective payment. Only net amounts for which a Dispatch Notification (DELR) has been triggered and for which a positive balance (revenue is greater than the sum of all returns) is available are taken into account for the payout. The dispatch notification is sent to Galaxus by the retailer via interfaces or CMI partner portal (order set to ‘dispatched’).

The money is usually transferred to the retailer three days after the customer has paid. The Galaxus OrderID is provided for easy handling. Fully automated allocation of outstanding payments is also potentially possible.

Payout report

A ‘Payout report’ is generated for each collective payout, which contains the completed sales and returns with detailed information. Reference is also made to the billing period of the sales fee.

Example:

EU hub

In addition to the standard marketplace settlement, the EU hub model also charges the EU hub settlement fees (incl. report).

The invoice document shows the cumulative total amount of commissions for all orders placed on the corresponding day. These are debited automatically. The payout report contains all orders that were delivered in the respective reporting period. There is therefore always a difference between the settlement document and the payout report. All items that have not yet been delivered are missing from the payout report.

In order to check the invoice, the partner must therefore check which items were ordered on the respective day and which of these have already been delivered. The order date can be found in column I (‘Sales Date’). Ideally, the total amount of the respective days should match the invoice. However, if some items on this day have not yet been delivered, there may be a difference to the invoice and the missing amounts will only become apparent in the following period. Digitec Galaxus deliberately refrains from listing all order items on the invoice, as this can lead to large amounts of data (100+ pages) depending on the partner.

Galaxus billing address

Galaxus’ bank details are stated below.

Billing address

Digitec Galaxus AG
Accounting
Pfingstweidstrasse 60b
CH-8005 Zurich

E-mail
accounting@digitecgalaxus.ch

Bank account CHF

IBAN: CH48 0483 5167 7775 8100 0
SWIFT: CRESCHZZ80A

Company identification number
CHE-109.049.266

DE

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