How is invoicing done in Switzerland?
- Digitec Galaxus AG
- Mahela Haab
- Digitec Galaxus AG
Fees for the merchant programme
Merchants don’t pay any basic fees or initial costs. There are only variable costs within the scope of a so-called commission fee on your sold articles. This means that if you successfully sell products, the percentage fee is due. The amount of this fee is independent of the volumes sold via the marketplace and depends exclusively on the net sales price excluding VAT of the products you sell. All information on the marketplace fees for Switzerland can be found here: https://confdg.atlassian.net/l/cp/XWk6fT4u
Settlement of sales fee for sales and returns
(marketplace settlement document)
Galaxus issues a consolidated and VAT-compliant invoice for the sales fee on a monthly basis. The invoice includes the sales fees for sales that have taken place as well as accepted returns, which are totalled per day. The invoice is always sent between the 1st and 5th day of the following month. The invoice receipt has already been paid at the time of delivery to the retailer.
Example:
Settlement of net amounts
The amounts due to merchants(sales price - sales fee - return costs - optional EU hub fees = net amount) are paid out automatically on a rolling basis and at daily, weekly or monthly intervals as a collective payment.
Only net amounts for which a Dispatch Notification (DELR) has been triggered and for which a positive balance (revenue is greater than the sum of all returns + fees) is available will be taken into account for payment. The dispatch notification is transmitted by the merchant to Galaxus via interfaces or the merchant portal CMI (order set to ‘dispatched’).
The Galaxus OrderID is provided for easy handling. This enables fully automated allocation of payments.
EU hub
IIn addition to the standard marketplace settlement and the payout report, the EU hub model also offsets the EU hub settlement fees against the payouts on a monthly basis. The corresponding fees are summarised in two settlement documents
Beispiel:
Beispiel:
Payout report
A ‘Payout report’ is generated for each collective payout, which contains the completed sales and returns with detailed information. Reference is also made to the billing period of the sales fee.
For EU hub partners, additional EU hub processing fees are deducted in the first payout of the following month.
Example:
The invoice document shows the cumulative total amount of commissions for all orders placed on the corresponding day. These are debited automatically. The payout report contains all orders that were delivered in the respective reporting period. There is therefore always a difference between the settlement document and the payout report. All items that have not yet been delivered are missing from the payout report.
In order to check the invoice, the partner must therefore check which items were ordered on the respective day and which of these have already been delivered. The order date can be found in column I (‘Sales Date’). Ideally, the total amount of the respective days should match the invoice. However, if some items on this day have not yet been delivered, there may be a difference to the invoice and the missing amounts will only become apparent in the following period. Digitec Galaxus deliberately refrains from listing all order items on the invoice, as this can lead to large amounts of data (100+ pages) depending on the partner.